Ref: WL46442

An international bank is currently recruiting a Japanese speaking PA to work in their Frankfurt am Main office.
You will be responsible for supporting the management team and helping streamline daily operations, ensuring projects and tasks run smoothly.
The ideal candidate should have strong organizational skills, adaptability, and effective communication abilities.
Understanding of Japanese culture and business level fluency in Japanese and English is essential.

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WORK TYPE: Office-based role with the possibility to work from home
VISA SUPPORT: Yes, depending on experience
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TYPE: full-time
WORKING HOURS: Monday to Friday, 40 hours per week
SALARY: €50 - 56k depending on experience
START: ASAP
LOCATION: Frankfurt am Main, Germany

Japanese speaking PA Main Responsibilities:
● Coordinate and manage schedules for managers or department heads
● Set up meetings, conferences, and appointments, ensuring effective time allocation
● Prioritize meetings based on urgency, ensuring the manager is prepared
● Handle incoming calls, emails, and other communications, redirecting them as necessary
● Draft emails, memos, and internal communications for the management team
● Maintain communication with clients, vendors, and internal departments as needed
● Organize and maintain physical and electronic files for easy access
● Prepare and proofread reports, presentations, or other documents for management
● Organize internal and external meetings, including logistics and attendee coordination
● Assist in preparing meeting agendas incl. Materials
● Coordinate events such as team-building activities, company-wide meetings, or client visits
● Assist in tracking the progress of various projects, ensuring tasks and deadlines are met
● Help organize workflows, track milestones, and communicate updates between teams
● Ensure managers are informed of any project delays, issues, or achievements
● Arrange business trips, including transportation, accommodation, and itineraries
● Ensure all necessary documents (travel visas, tickets, itineraries) are prepared ahead of time
● Make sure managers are well-prepared for travel, providing them with all relevant information
● Help with tracking, processing, and submitting expense reports for the management team
● Ensure compliance with company policies for travel and other expenses
● Maintain good relationships with external vendors and partners
● Coordinate orders, deliveries, and service agreements with vendors
● Support customer inquiries or issues, ensuring proper communication and follow-through
● Provide administrative support for day-to-day operations of the management team or department
● Ensure smooth communication and task execution across various teams or departments
● Assist in the preparation and execution of departmental or operational strategies
● Monitor office supplies and ensure adequate stock is maintained
● Handle sensitive information with discretion and maintain confidentiality
● Be mindful of privacy in all communications and documentation related to the management team
● Assist with team coordination or departmental needs
● Act as a point of contact for team members regarding general administrative support
● Assist in various ad-hoc tasks, such as research, project management, or team-specific initiatives
● Be flexible and responsive to urgent or last-minute requests from management

Japanese speaking PA Ideal Candidate:
● 2-5 years of experience as Personal Assistant/ Team Assistant or other relevant experience
● Business level fluency in both English and Japanese
● Strong communication skills
● Ability to foster strong internal and external relationships
● Flexible and adaptable attitude
● Fluency in German is advantageous



If your application for the Japanese speaking PA is successful, you will be contacted within two business days. We regret that due to the high volume of applications we receive we cannot provide feedback on individual CVs.

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or contact CBR